METRICS EXPLAINED
TOTAL EXPENSES
OUR GOAL
<$18,000/month
WHAT is this metric?
Total Expenses is the amount that we spend each month to support our organization. Expenditures primarily arise from the costs associated with operating our studios. Below is a general list of our monthly expenses (showing largest costs on top):
Teacher Pay
Rent (both studios)
Operations Manager Pay
Software (Scheduling, Accounting, Website)
Utilities
Studio Maintenance and Supplies
WHEN is this metric calculated?
We calculate Total Expenses at the end of each month and report the result at the beginning of the subsequent month.
HOW is this metric calculated?
Total Expenses is calculated by adding up all costs associated with operating the organization within a given month.
WHY do we track this metric?
Tracking Total Expenses helps us to determine if we are receiving enough donations each month to cover the costs that we need to pay. If we do not receive enough donations to pay our bills, we can make changes going forward to remedy the situation including stepping up our fundraising efforts and cutting costs where possible.
WHO can help us reach our goal?
Total Expenses is a responsibility of our Operations Manager. It is a part of this job to ensure that we are paying our bills and stay afloat as an organization. If the Ops Manager recognizes a trend in Expenses vs. Donations that could hinder the organization in any way, they must communicate this to the Advisory Board to discover quick (and hopefully long-lasting) solutions that will help to create a more sustainable organization.